Privacy Policy

WALTERS VISIONARY STUDIOS, LLC

Effective Date: October 19, 2026
Last Updated: October 19, 2026
Website: https://waltersvisionarystudios.com
Business Location: Tulsa, Oklahoma, United States

1. INTRODUCTION AND SCOPE

Walters Visionary Studios, LLC (“WVS,” “Company,” “we,” “us,” or “our”) is an Oklahoma-based creative media, social media strategy, brand strategy, and digital marketing business providing professional services remotely.

WVS is committed to respecting the privacy, confidentiality, and security of personal information entrusted to us by website visitors, prospective clients, existing clients, business partners, and other individuals who interact with our business.

This Privacy Policy explains how WVS collects, uses, processes, stores, retains, shares, and protects personal information obtained through our website, contact forms, business communications, consultations, client onboarding, and professional services.

This Privacy Policy applies to personal information processed by WVS in connection with these activities, except where a separate agreement or privacy notice expressly governs particular information or services.

WVS may also process information on behalf of clients when performing authorized social media management or related services. Such processing is subject to the applicable service agreement and any additional legally required data-processing arrangements.

Nothing in this Privacy Policy is intended to waive, restrict, or eliminate rights or obligations that cannot lawfully be waived, restricted, or eliminated.

2. DEFINITIONS

For purposes of this Privacy Policy:

Personal Information: Information that identifies, relates to, describes, or could reasonably be associated with an identifiable individual, as defined by applicable law.

Client: An individual, company, organization, or other entity that engages or seeks to engage WVS for professional services.

Website: The official Walters Visionary Studios website located at waltersvisionarystudios.com.

Service Provider: An authorized third party that assists WVS with website operations, hosting, communications, payment processing, scheduling, analytics, technology, or other business functions.

Processing: The collection, use, storage, transmission, disclosure, deletion, or other handling of personal information.

Confidential Information: Nonpublic business, financial, strategic, creative, technical, or other proprietary information protected under an applicable confidentiality agreement.

Authorized Account Access: Permission granted by a client to access designated social media accounts, business platforms, analytics systems, or related digital assets for contracted services.

3. INFORMATION WE COLLECT

Depending on how individuals interact with WVS, we may collect the following categories of information.

3.1 Personal and Business Contact Information

Full name
Business or organization name
Email address
Telephone number
Professional title or position
Business contact and billing information
Information voluntarily provided through website forms

3.2 Client and Project Information

Project inquiries and descriptions
Business goals and marketing objectives
Consultation requests
Creative briefs and project specifications
Client communications and correspondence
Brand guidelines, logos, graphics, and other creative assets
Client-provided photographs and video footage
Information necessary to prepare proposals or agreements

3.3 Billing and Transaction Information

Where applicable, WVS may collect billing contact information, invoice records, payment confirmations, subscription information, transaction details, refunds, and related business records.

Payments may be processed through authorized third-party providers, including Stripe and PayPal.

Such providers may independently collect and process payment information according to their applicable privacy policies.

WVS does not request that clients submit complete payment card information through unsecured general inquiry forms or ordinary email communications.

3.4 Contract and Onboarding Information

WVS may collect and retain:

Executed service agreements
Electronic signature and acceptance records
Statements of work
Contract commencement dates and durations
Payment confirmations
Client onboarding materials
Account-access authorizations
Confidentiality acknowledgments
Contract amendments and termination records

3.5 Social Media and Platform Information

Where necessary for contracted services, WVS may access or process:

Designated social media account information
Authorized business-account permissions
Content calendars and publishing information
Account analytics and performance metrics
Audience engagement information
Comments and direct messages, where expressly authorized
Other information necessary to perform the agreed services

WVS will request only the access and information reasonably necessary for the contracted scope.

3.6 Automatically Collected Information

Depending on the technologies enabled on our website, certain information may be collected automatically, including:

Internet Protocol (IP) address
Browser type
Device information
Operating system
Approximate geographic location
Website interaction and navigation data
Referring website information
Cookies and similar identifiers
Performance and diagnostic information

The specific information collected depends on the website features and third-party technologies in use.

4. METHODS OF INFORMATION COLLECTION

WVS may collect personal information through:

Website contact forms and service inquiries.
Direct email and business communications.
Consultation scheduling and client meetings.
Service proposals, agreements, and project submissions.
Client onboarding and authorized account access.
Authorized third-party platforms and service providers.
Website functionality and permitted analytics technologies.
Publicly available professional information, where lawful.

WVS seeks to limit the collection of personal information to information reasonably necessary for legitimate business purposes.

5. HOW WE USE PERSONAL INFORMATION

WVS may process personal information for legitimate business purposes, including:

Responding to inquiries and communicating with prospective clients.
Evaluating project requests and preparing customized proposals.
Scheduling consultations and meetings.
Preparing, executing, and administering written service agreements.
Verifying required payments and onboarding completion.
Providing contracted marketing, creative, and strategic services.
Accessing designated client accounts for expressly authorized activities.
Managing client relationships and project communications.
Creating and delivering agreed content.
Issuing invoices and administering authorized transactions.
Processing applicable refunds and resolving payment disputes.
Maintaining accurate business and financial records.
Improving website functionality and service quality.
Preventing fraud, unauthorized access, and misuse.
Protecting legitimate business interests.
Complying with applicable laws and regulatory obligations.
Conducting promotional communications where authorized or legally permitted.

WVS will not knowingly use personal information for materially incompatible purposes without providing any notice or obtaining any consent required by applicable law.

6. WEBSITE HOSTING AND TECHNOLOGY PROVIDERS

The WVS website is operated using Wix, a third-party website development and hosting platform.

In connection with website operations, Wix and its authorized service providers may process certain technical, usage, and personal information according to their applicable privacy notices, contractual obligations, and service configurations.

WVS may also use third-party tools, including:

Stripe for payment processing and recurring billing.
PayPal for payments and invoicing.
Calendly for appointment scheduling.
DocuSign for electronic agreements and signatures.
Authorized cloud storage and file-delivery platforms.
Approved communication, creative, and analytics tools.

The categories of information collected and processed depend on the features and integrations actually enabled.

WVS is responsible for providing legally required disclosures concerning its own information practices and for configuring available privacy controls as required by applicable law.

7. CONTACT FORMS AND BUSINESS INQUIRIES

Visitors may submit inquiries through contact forms available on the WVS website.

Information submitted through these forms may include names, email addresses, business information, service interests, project descriptions, and other details voluntarily provided.

WVS uses this information to evaluate inquiries, respond to prospective clients, prepare proposals, and communicate regarding requested services.

Submitting an inquiry does not automatically establish a contractual client relationship, guarantee acceptance of a project, or obligate WVS to provide professional services.

All paid services require the applicable written agreement, required payment, and necessary onboarding before work begins, as described in our Terms & Conditions.

Individuals should not submit passwords, payment card details, government identification numbers, or other highly sensitive information through general inquiry forms.

8. CLIENT CONFIDENTIALITY, NON-DISCLOSURE, AND ACCOUNT AUTHORIZATION

WVS recognizes that client engagements may involve confidential business information, proprietary materials, unpublished creative content, marketing strategies, internal documents, account permissions, and other nonpublic information.

8.1 Integrated Mutual Non-Disclosure Agreement

Every WVS service agreement will contain an integrated Mutual Confidentiality and Non-Disclosure Agreement (“NDA”).

The NDA establishes confidentiality obligations protecting both WVS and the Client.

These obligations may cover proprietary business information, creative methods, unpublished materials, financial records, account-access information, and other protected information.

The duration, exceptions, permitted disclosures, and remedies associated with confidentiality obligations are governed by the applicable service agreement and law.

This Privacy Policy supplements but does not replace the contractual NDA.

8.2 Authorized Account Access

Where contracted services require access to client social media accounts or business platforms, WVS will obtain appropriate authorization.

Clients must confirm that they own, administer, or are otherwise authorized to grant the designated access.

WVS will use such access only for activities expressly authorized under the applicable service agreement.

Access may include scheduling, publishing, analytics review, or community management, depending on the agreed scope.

8.3 Passwords and Account Security

Where available, WVS will use official platform permissions, delegated access, or approved business-management tools rather than requesting personal passwords.

WVS will not request unnecessary multifactor authentication recovery codes.

If direct credentials are legitimately necessary, WVS and the Client will use an appropriately secure method of providing and managing access.

Clients should not transmit sensitive credentials through unsecured general inquiry forms.

8.4 Restrictions on Account Access

Granting access does not transfer ownership of any account or digital asset to WVS.

WVS will not knowingly change account ownership, make unauthorized advertising purchases, incur expenses on the Client's behalf, or perform activities outside the agreed scope.

8.5 Revocation and Termination

Clients may revoke account access, subject to any continuing contractual obligations.

WVS will discontinue access when authorization ends or access is no longer reasonably necessary.

8.6 Confidentiality Practices

Access to confidential client information may be limited to authorized personnel, contractors, collaborators, and service providers who reasonably require access for legitimate business functions.

Such individuals will be subject to appropriate confidentiality protections where necessary.

Intellectual property ownership, licensing rights, portfolio usage, and confidentiality obligations relating to deliverables will be governed by the applicable service agreement.

This Privacy Policy does not independently transfer ownership of intellectual property or authorize unrestricted disclosure of confidential materials.

9. CLIENT-SUBMITTED CREATIVE MATERIALS

Clients may provide photographs, videos, documents, brand assets, marketing materials, or other content in connection with requested services.

WVS will process such materials for authorized business and project purposes, subject to applicable agreements and legal requirements.

Clients are responsible for obtaining appropriate permissions to provide materials to WVS and authorize their intended use, except to the extent responsibility is otherwise allocated by law or written agreement.

WVS may use authorized contractors or service providers to assist in handling project materials, subject to applicable confidentiality and data protection obligations.

Ownership, licensing, permitted uses, and public display of creative materials shall be governed by applicable law and the relevant service agreement.

WVS will not publicly disclose confidential or unreleased client materials without appropriate authorization.

10. INFORMATION SHARING AND DISCLOSURE

WVS may disclose personal information when reasonably necessary for legitimate business operations or when otherwise permitted or required by law.

Such disclosures may include:

Authorized Service Providers: Third parties providing website hosting, communications, scheduling, payment processing, electronic signatures, cloud storage, analytics, or related operational services.

Contractors and Collaborators: Authorized individuals assisting with contracted services, subject to appropriate confidentiality protections.

Legal Compliance: Disclosures required by applicable law, lawful governmental requests, subpoenas, court orders, or other valid legal processes.

Protection of Rights: Disclosures reasonably necessary and legally permitted to investigate suspected fraud, protect individuals, secure business operations, or establish, exercise, or defend legal claims.

Business Transactions: Disclosures associated with a lawful merger, acquisition, restructuring, sale of assets, or other legitimate business transaction.

WVS does not authorize service providers to use personal information for unrelated purposes merely because information has been provided for an authorized business function.

10.1 Information Processed on Behalf of Clients

When WVS performs social media management or community engagement, it may encounter information relating to a Client's customers, followers, or other third parties.

WVS will use such information only as reasonably necessary for authorized services or as otherwise permitted by law.

Where required, WVS and the Client may establish additional data-processing or confidentiality arrangements.

11. SALE OF PERSONAL INFORMATION AND ADVERTISING

WVS does not intend to sell personal information for monetary consideration as a business service.

WVS does not knowingly sell client passwords, confidential business information, or private client account information.

Certain analytics, advertising, or tracking technologies may nevertheless constitute a sale, sharing, or processing for targeted advertising under applicable privacy laws, even when no money is exchanged.

Where such activities occur, WVS will provide applicable disclosures, consent mechanisms, or opt-out options as required by law.

12. COOKIES AND WEBSITE TRACKING

The WVS website may utilize cookies and similar technologies to support:

Essential website functionality.
Website security.
Performance monitoring.
Analytics and visitor experience improvements.
Marketing measurement, where enabled.

Some cookies may be necessary for the website to operate properly, while others may be optional.

Where legally required, WVS will provide appropriate notices and consent choices for nonessential tracking technologies.

Visitors may also manage certain cookie preferences through browser settings or available website controls.

Disabling cookies may affect the functionality of certain website features.

Third-party technologies may independently process information according to their applicable privacy notices.

13. PAYMENT PROCESSING AND FINANCIAL INFORMATION

Where WVS accepts online or electronic payments, payment transactions may be administered through independent third-party payment processors, including Stripe and PayPal.

Such processors may collect and process payment information directly under their own privacy policies and security practices.

WVS may retain transaction confirmations, invoice records, billing information, subscription details, refunds, payment disputes, and other financial records reasonably necessary for accounting, contractual administration, dispute resolution, and legal compliance.

WVS does not require clients to transmit complete payment card details through ordinary website contact forms or unsecured email.

13.1 Payment Without an Executed Agreement

If a Client purchases a standard service package but does not execute the required agreement and the engagement does not proceed, WVS will issue the applicable full refund in accordance with its Terms & Conditions.

WVS may retain limited transaction records necessary to document the refund, satisfy accounting requirements, and resolve potential disputes.

13.2 Contract Without Payment

Execution of an agreement without the required initial payment does not authorize commencement of services.

WVS may retain appropriate contractual records where reasonably necessary for administration, compliance, or dispute resolution.

14. APPOINTMENT SCHEDULING AND CONSULTATIONS

Where online booking or appointment scheduling is available, WVS may collect contact information, requested appointment times, service selections, and information reasonably necessary to administer consultations.

Scheduling information may be processed by an authorized third-party booking provider, including Calendly.

Consultation fees, cancellation rules, rescheduling conditions, and refund policies are governed by the applicable booking agreement and Terms & Conditions.

This Privacy Policy does not independently establish payment, cancellation, or refund obligations.

Information shared during consultations will be handled in accordance with applicable privacy and confidentiality obligations.

15. DATA SECURITY

WVS seeks to implement reasonable administrative, technical, and organizational safeguards appropriate to the nature and sensitivity of the information collected.

Such safeguards may include:

Account authentication measures.
Restricted access to confidential information.
Appropriate device and account security practices.
Use of reputable third-party service providers.
Secure methods for granting client account access.
Reasonable storage and disposal procedures.
Monitoring and review of suspected unauthorized activity.
Review and removal of unnecessary account permissions.

However, no electronic system, website, data transmission method, or storage environment can be guaranteed to be completely secure.

WVS does not warrant that unauthorized access, cyberattacks, service interruptions, or other security incidents can never occur.

Nothing in this section excludes legal obligations or liabilities that cannot lawfully be limited.

16. DATA BREACHES AND SECURITY INCIDENTS

If WVS becomes aware of a suspected security incident involving personal information, the Company will evaluate the circumstances and take appropriate steps consistent with applicable law.

Where an incident triggers a legal notification obligation, WVS will provide required notices to affected individuals, governmental authorities, regulators, or other appropriate parties within applicable legal timeframes.

The scope and timing of any notification will depend on the circumstances of the incident and applicable legal requirements.

WVS may cooperate with authorized technical specialists, legal counsel, service providers, and appropriate authorities when responding to security incidents.

Nothing in this provision limits statutory obligations concerning security incidents or breach notifications.

17. DATA RETENTION AND DELETION

WVS retains personal information only for as long as reasonably necessary to:

Fulfill legitimate business purposes.
Provide requested or contracted services.
Maintain appropriate business and financial records.
Satisfy contractual obligations.
Resolve disputes.
Establish or defend legal claims.
Comply with applicable laws and recordkeeping requirements.

Retention periods may vary depending on the category of information and the purpose for which it was collected.

When information is no longer reasonably required, WVS will take appropriate steps to delete, deidentify, or securely dispose of it, subject to applicable legal obligations.

Certain information may remain in backups, legally required records, or other restricted archives where retention is permitted or required by law.

Upon completion or termination of an engagement, WVS will relinquish client account access when it is no longer authorized or reasonably necessary.

18. INDIVIDUAL PRIVACY RIGHTS

Depending on applicable law, individuals may have rights concerning their personal information, including the right to:

Request access to certain personal information.
Request correction of inaccurate information.
Request deletion of qualifying information.
Withdraw consent where applicable.
Object to or restrict certain processing activities.
Opt out of qualifying sales, sharing, or targeted advertising.
Appeal certain privacy-request decisions where required by law.

WVS may request information reasonably necessary to verify the identity or authority of individuals submitting privacy-related requests.

Requests may be denied or limited where a legally recognized exception applies.

WVS will respond to valid privacy requests within applicable legal timeframes.

Requests may be submitted using the contact information provided in Section 25.

19. PRIVACY REQUEST PROCEDURES

Individuals may contact WVS at waltersvisionarystudios@gmail.com regarding applicable privacy rights or concerns.

To protect personal information from unauthorized disclosure, WVS may take reasonable steps to verify the identity and authority of the requesting individual before fulfilling a request.

WVS will evaluate requests under applicable law and respond within legally required timeframes.

Where legally permitted, WVS may retain information necessary to satisfy contractual obligations, comply with recordkeeping requirements, investigate security incidents, or establish, exercise, or defend legal claims.

Any denial, limitation, or appeal procedure will be handled in accordance with applicable law.

20. BUSINESS COMMUNICATIONS AND MARKETING

WVS may communicate with individuals concerning:

Service inquiries.
Consultation appointments.
Proposals and contracts.
Active projects.
Invoices and payment matters.
Administrative and operational updates.
Promotional communications, where permitted by law.

Where required, recipients of promotional communications will be provided with an appropriate opportunity to unsubscribe or withdraw consent.

Unsubscribing from promotional communications does not necessarily prevent essential contractual, transactional, or legally required communications.

21. THIRD-PARTY WEBSITES AND SERVICES

The WVS website may contain links to external websites, social media platforms, payment processors, scheduling platforms, and other independent services.

Such third parties may maintain separate privacy policies, terms, and information security practices.

WVS does not control the independent operations of unrelated third-party websites.

Visitors are encouraged to review applicable third-party policies before submitting personal information.

Nothing in this section eliminates any responsibility WVS may have concerning its own selection, configuration, or use of third-party technologies.

22. CHILDREN'S PRIVACY

The WVS website is intended for professional and business-related audiences and is not directed toward children under the age of thirteen (13).

WVS does not knowingly solicit personal information directly from children under thirteen through its website.

If WVS becomes aware that such information has been collected in circumstances requiring deletion or parental authorization, appropriate action will be taken in accordance with applicable law.

This section does not prohibit WVS from performing lawful creative or marketing services involving minors under appropriately authorized client arrangements and applicable legal safeguards.

23. INTERNATIONAL WEBSITE VISITORS

WVS is based in Tulsa, Oklahoma, United States.

Individuals accessing the website from other jurisdictions should understand that information may be processed in the United States or in other locations where authorized service providers operate.

Where applicable international data protection laws impose specific requirements, WVS will take steps required by those laws concerning processing, international transfers, disclosures, and individual privacy rights.

Nothing in this Privacy Policy constitutes a waiver of mandatory legal protections.

24. LIMITATIONS, ACCURACY, RELATIONSHIP TO AGREEMENTS, AND POLICY CHANGES

WVS makes reasonable efforts to maintain accurate descriptions of its information practices and appropriate safeguards for personal information.

However, WVS does not guarantee absolute security, uninterrupted website availability, or immunity from unauthorized third-party conduct.

To the extent permitted by applicable law, WVS reserves the right to assert legally available defenses, exceptions, limitations, and remedies concerning claims arising from its information practices.

No provision of this Privacy Policy shall be interpreted to disclaim liability for conduct where such disclaimer is prohibited by law.

24.1 Relationship to Terms & Conditions

This Privacy Policy should be read together with WVS's Terms & Conditions and applicable written service agreements.

The Terms & Conditions establish service, payment, cancellation, refund, and contractual requirements.

Individual service agreements establish the specific scope of work, authorized account access, confidentiality obligations, and other engagement conditions.

This Privacy Policy describes the handling of personal and business information.

It does not independently authorize unrestricted access to client accounts or transfer ownership of client information.

24.2 Policy Changes

WVS reserves the right to update this Privacy Policy to reflect changes in business operations, professional services, website technology, information practices, or applicable legal requirements.

Updated versions will be published on the official WVS website with a revised effective date or last-updated date.

Where applicable law requires additional notice, consent, or other action, WVS will take the required steps before implementing the relevant change.

25. CONTACT INFORMATION

For questions, concerns, complaints, or requests regarding this Privacy Policy or the handling of personal information, please contact:

Walters Visionary Studios, LLC
Tulsa, Oklahoma, United States

Email: waltersvisionarystudios@gmail.com
Website: https://waltersvisionarystudios.com

WVS will review privacy-related correspondence and respond in accordance with applicable legal requirements.

Where Vision Becomes Legacy.

END OF PRIVACY POLICY